How To Save Time & Resources: Go PaperlessGoing paperless at your therapy private practice might seem like a daunting task, but it doesn’t have to be. Having the right tools and processes in place before you begin transitioning to a paperless practice can save you both time and headache. Not to mention, taking the time to go paperless now will help set your private practice up for future success in the future. After all, as a mental health professional, it’s your responsibility to run an efficient practice while also maintaining HIPAA requirements and client confidentiality. The best way to do this is by moving away from paper charts and embracing a therapy office software that lets you modernize your private practice. The right practice management software can help bring you into the digital age and save you from the piles of paperwork that once bogged you down. Are you ready to become a paperless therapist? Check out these tips on how you can finally transition into a paperless practice.
1. Plan Your ProcessThe right process is critical to going paperless in your practice. If you have the right tools but you and your fellow therapists, co-workers, or staff don’t follow a process, it won’t be as productive as it should be. Each practice is going to be different, but setting some key standards can help you transition smoothly into a paperless practice.
2. Ease into Going DigitalBefore moving away from paper dependency to being a completely paperless practice, you need to determine if any of your documents require hard copies. It’s a good practice to keep hard copies of legally binding paperwork. However, practice management systems offer a leg up when going paperless because they allow you to digitally consolidate all important documents you might have had to keep in paper form in the past. For example, with TheraNest, you no longer have to keep hard copies of patient signatures because TheraNest allows you to electronically sign notes and forms right within the app.
3. Get the Right Practice Management SoftwareIt’s tough to go paperless without a proper therapy office software or practice management software to help you along the way. Using tools like Evernote or Microsoft Word to take your notes can get cumbersome very fast and you won’t have a direct interface between your client records and their files. Additionally, you cannot be sure that your notes are secure and HIPAA compliant when using platforms that were not designed with compliance in mind. A good therapist software is a must to transition mental health records to electronic files. When selecting a practice management software, keep a few things in mind:
- Does the software system allow you to upload client files of any type?
- Is electronic storage space limited?
- Can the software be securely accessed from anywhere from multiple devices?
- Are there limitations set for accessing notes according to staff position?
- Is the software easy to use for you and your staff?