Learn what it takes to easily manage and grow your practice.

How to Transition Smoothly to ICD-10

Transition to ICD-10 Smoothly

The deadline to start submitting all billing claims using the ICD-10 format is October 1st, 2015. After this date, mental health practices, along with the rest of healthcare are required to use ICD-10 codes to bill insurance companies or help clients submit claims for reimbursement. For mental health and therapy practices, there is the added complexity of DSM-IV to DSM-5 transition. You cannot submit claims using the DSM codes, and will need to convert them to the appropriate ICD codes when billing or providing a superbill to your clients for reimbursement.

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What Is The Best Business Entity For A Private Therapy Practice?

Disclaimer: This is not legal or tax advice. This information is for educational purposes only. You should consult with an attorney and a CPA to determine which type of business will best meet your needs.

When you decide to go into private practice, you need to first start by changing your mindset and begin seeing yourself as a business owner. Your business now has legal, tax, and other regulatory requirements that must be attended to.

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Client Retention Strategies For Therapists

Client Retention Strategies To Help Your Practice Grow

Increased competition in the therapy market means that it is more important than ever to satisfy clients and keep them coming back until they achieve a positive outcome. Turning new clients into loyal clients involves putting customer service at the heart of everything you do. Showing that you are committed to providing therapy in a safe, confidential and non-judgmental environment starts with the initial client encounter and continues through treatment and beyond. Here are a few strategies to help you build loyalty, garner repeat visits and reduce no shows in your private therapy practice.

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What are Psychotherapy Notes and How Are They Different from Progress Notes?

Psychotherapy Notes vs. Progress Notes

Good record-keeping is a crucial part of mental health practice. Records benefit your clients by documenting their medical history and care across time. They also help you to plan, record and monitor treatment, and protect you from liability in the event of an alleged breach of your legal or ethical requirements.

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Starting a Private Psychotherapy Practice

What You Need to Know Before Starting a Private Psychotherapy Practice

What an exciting endeavor, venturing out to start your first psychotherapy practice. While this is a time of great elation, there’s also so much to think about. Good planning and anticipation of what’s ahead can make the opening of your practice a time of heightened bliss.

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Why You Should Know Your Mental Health Practice Retention Rate

You Need to Know your Practice’s Retention Rate

Keeping clients is just as important as acquiring clients and keeping them over the long term so they don’t churn out is even more important. That’s why it’s very important that you know your practice retention rate as well as the retention rate of other therapists in your mental health practice.

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The 3 Most Important Measures For A Successful Private Practice

The Most Important Measures for a Successful Practice

So now you’ve started a practice and you’re beginning to get clients. How do you spend the little amount of time you have on the business side of things effectively? Building a successful private practice, or any business for that matter, requires a focus on certain key metrics.

For best, easily measurable results, especially at the beginning, spend your limited time laser focused on these 3 core areas.

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What To Look For In Therapy Practice Software

Therapy Practice Software For Spending More Time With Patients

What do you look for in a software as a therapist? My guess is that you will look for a software that makes life and business easier. Something that makes it easy to focus on the task of actually practicing your craft, not something that will become it’s own full time job. This is 2013, you shouldn’t be worrying about backups and spending hours figuring out how a software works.

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Why No Shows and Cancellations Can Destroy Your Practice

Don’t Let No Shows and Cancellations Destroy Your Practice

You need to think of cancellations and no shows not just as a client not showing up but as a business killer.

For every client who walks through your organization’s doors, there is a cost of acquiring that client. After they walk through your door as a client, there is a cost of meeting their needs. The way to be sustainable is to make sure the revenue from your clients covers the cost of acquiring them, as well as meeting their needs. Keep in mind that not every potential client you spend money to acquire whether through ads, or your time and resources will become a client. The goal is to ensure that enough of them become clients to cover the overall cost.

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How to Use The Web to Grow Your Therapy Practice

Grow Your Therapy Practice with the Web

We talked to our therapist and social worker customers who are leveraging the web in the right way and identified their number one approach to acquiring clients online. The approach they are successfully using has proven to be an effective way to build and grow your therapy practice, gain credibility, and produce on-going web traffic.

It’s simple but requires commitment. It may even require taking the time to learn some new skills or seeking the help of a professional who can put you on the right path. In the end, it has produced rewarding results for our clients who are committed to it.

So what’s the big secret? You’ll be surprised by its simplicity.

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