Learn what it takes to easily manage and grow your practice.

What Therapists Need to Know About HIPAA Compliant Communications

This post has been authored by Anabeli Fernandez, Marketing Manager at Hushmail, as part of our guest post series. Learn more about Anabeli at the bottom of this post. As a therapist, you have the privilege of being allowed into your clients’ private lives where you are entrusted with personal information that must remain confidential. […]

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3 Common Mistakes Therapists Make with Their Therapy Clients

Don’t Make These 3 Common Mistakes with Your Clients

Do you remember when you first set up your practice? You probably didn’t know if you would be able to get any therapy clients and once you did you wondered if they would stay. Eventually, clients streamed in either through your marketing efforts or through referrals and now that your schedule is full,  you’ve noticed that not every client is the same. Some clients show up early and prepared for every appointment, some show up late, and some don’t show up at all. You know that life happens, but you don’t want one client’s ‘bad behavior’ in and out of appointments to continue and affect your work or your other clients. While managing clients and client expectations can be a difficult task it is something that’s necessary to your practice. Whether you’re new to practicing or not there are a few common management mistakes you should avoid making with each and every one of your clients to make sure your valuable time goes where it’s needed most.

 

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Top ICD-10 Codes for Mental and Behavioral Health

ICD-10 Codes Used By Therapists

Insurance billing is no easy task. It is made even more confusing by the vast amount of terminology (and acronyms) used for even the most simple of tasks. There are thousands of codes you have to juggle — CPT, ICD-10, and DSM 5, just for starters. It is easy to choose the wrong code but it can be a costly mistake. In this post, we’re breaking down and defining what ICD, DSM, and CPT mean and how you, as a therapist, use them every day.

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Printable CMS 1500 Forms & Superbill Templates

Simplified & Printable Superbills & CMS 1500 Forms To Save You Time

In this post, we’re doing a deep dive into two billing words you’ll hear often as a therapist in private practice: superbills and CMS-1500 forms. We’ll be outlining what superbills and CMS 1500 forms are, while also explaining what purpose both of these documents serve in your private practice and in the medical billing world at large.

For many therapists, generating superbills for clients and printing claims forms (CMS-1500, formerly known as HCFA) serve as the backbone of their income, meaning that efficiency and reduced costs in this area, can have a significant impact on their practice and sanity.

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How to Increase Client Referrals for Your Private Therapy Practice

Tips to Increase Client Referrals for Your Private Practice

A lot goes into building a business and because your private practice is a business before anything else, it is no different. In fact, we think it might require even a tad bit more effort to build a successful private practice than it would your run of the mill retailer.

Why?

Building a successful private practice means creating a trusting and lasting connection with your clients. You’re not selling a product they can buy anywhere, you’re selling a service that is personalized to their needs. Because of this niche category that therapy services fall into, building a strategy for growth is not as clear cut as it is in other industries.

However, this does not mean it’s not possible. In this post, we’re going to be outlining initiatives you can take to increase your client referrals and build a solid client referral strategy to build your private therapy practice.

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Aaron Dodini How I Practice Infographic - TheraNest Blog

How I Practice with Dr. Aaron Dodini

How I Practice… with Dr. Dodini

The following interview has been lightly edited for clarity. The How I Practice series asks therapists, counselors, psychiatrists, and other mental health practitioners to share their successes, shortcuts, routines, and more.

Have someone you want to see featured or questions you think we should ask? Let us know here!

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How To Go Paperless In Your Therapy Office

How To Save Time & Resources: Go Paperless

Going paperless at your therapy private practice might seem like a daunting task, but it doesn’t have to be. Having the right tools and processes in place before you begin transitioning to a paperless practice can save you both time and headache. Not to mention, taking the time to go paperless now will help set your private practice up for future success in the future.

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8 Automated Emails to Send to Your Therapy Clients - TheraNest Blog

8 Automated Emails to Send to Your Therapy Clients

8 Automated Emails You Should Always Send

Sending automated emails is one of the best strategies to stay top of mind with your therapy clients. But if you’re new to the world of email marketing, you may not know which emails to send and when.

In this post, we’ll guide you through the most important automated emails that you should always send to your clients and why. Let’s get started.

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Are Your Psychotherapy Notes HIPAA Compliant? - TheraNest Blog

Are Your Psychotherapy Notes HIPAA Compliant?

How to Maintain HIPAA Compliant Psychotherapy Notes

HIPAA compliance is a topic that is always on a therapist’s mind–after all, it impacts almost every aspect of running a private practice. Not only is HIPAA important for protecting clients’ rights, but it also grants therapists powerful protections as well.

The most common questions we get here at TheraNest, often have to do with HIPAA compliance–especially as it pertains to psychotherapy note-taking.

In this post, we’re discussing the HIPAA privacy rule and how it applies to your notes, including both progress and psychotherapy (or process) notes. 

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How I Practice Infographic - Sarah Buino | TheraNest Blog

How I Practice with Sarah Buino

How I Practice... with Sarah Buino

The following interview has been lightly edited for clarity. The How I Practice series asks therapists, counselors, psychiatrists, and other mental health practitioners to share their successes, shortcuts, routines, and more.

Have someone you want to see featured or questions you think we should ask? Let us know here!

1. First of all, tell me a little about your background and how you got to where you are today.

I actually majored in music education in undergrad. After I graduated I ended up doing arts administration work until I came to a realization: I had always wanted to be a therapist. In the past, I didn’t really know how. I didn’t know what the steps were to get there. Once I figured out a plan, I followed through: I went straight to school and got my Masters in Social Work.

Therapy is a second career for me. I think coming to a second career, there is a little more seriousness than just coming out of school. I will say I think my administrative background really helped me in starting my private practice–it gave me the experience I needed to tackle the administrative side of private practice.

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