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Reduce No Shows - TheraNest

How To Reduce No-Shows in Your Private Therapy Practice

How To Reduce No-Shows in Your Private Therapy Practice

Once you have established yourself as a private therapy provider in your own practice, and you have a pretty steady influx of patients, there is still one major thing that you will find often annoys you. That would be the no-show. Unfortunately, every therapist in every type of therapy practice has to deal with a no-show, and some even on a daily basis. Not only can it put your whole day behind schedule, but it can also cause irritation for your other patients, as well as a loss of revenue for you. There are some things you can do to cut down the number of no-shows in your therapy practice.

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Insurance Panels: What They Are and How to Get on One

What are Insurance Panels?

Are you interested in getting on insurance panels, but not sure where to start? You’ve come to the right place. In this post, we’ll navigate through the steps you need to take to get credentialed with insurance companies. 

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How to Make a Welcome Package That Is Simple and Effective

Create a Simple and Effective Welcome Package

Are you finding that you have a hard time keeping clients coming back? Are the administrative facets of your practice in a state of disarray? Could those things be related? We think that they are and we want to help you consolidate so that your clients experience is engaging, efficient and memorable.

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How to Improve Client Confidentiality in Your Private Practice

Improve Client Confidentiality in Your Practice

Is your private practice private? Can your clients feel safe in your office? As a mental health practitioner, you’re tasked with protecting your clients’ confidentiality, and that can be daunting. The following tips will help you improve privacy for your clients in your office setting.

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What You Need to Know About Hiring an Accountant for Your Private Practice

Hiring an Accountant for Your Private Practice

Do you dread the idea of handling and reconciling your business finances?

That’s because you’re a therapist and not an accountant. But when you hang your shingle in private practice, you also become a small business, and bookkeeping becomes a big concern.

That big concern can snowball into an even bigger concern if you don’t have a system for handling it. You need a strategy for managing your business finances and sometimes the best solution is to hire someone else to do it.

While you’re busy doing what you love, why not hire someone else to do the things you don’t love?

But before you start working with an accountant, there are a few things you need to consider. Let’s dive into the pros and cons of hiring an accountant along with the best practices to follow.

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Should You Offer a Sliding Scale?

Should You Offer a Sliding Scale?

If you’re looking for one guaranteed way to make a therapist cringe, ask about sliding scales. Specifically:

  • Do you offer a sliding scale?
  • Why don’t you offer it?
  • Should you offer it?
  • What is an appropriate minimum rate for a sliding scale?
  • How do you decide who deserves reduced rates?

Cringing yet? No doubt, these types of questions are maddening. But these are the very questions you must ask yourself because eventually, someone else will ask them of you.

When you delve into the topic of sliding scales, be prepared for both ardent supporters and passionate opponents.

In this post, we won’t take a hard stance for or against sliding scales, but we will go over the pros and cons of implementing one in your private practice. We’ll discuss how to determine if this system is the right option for you and your clients. And finally, we’ll also provide you with excellent alternatives to the sliding scale model if you’re still uncomfortable with the idea of reduced rates.

First, let’s start with a quick definition of sliding scales.

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How to Take a Vacation as a Private Practice Owner

How to Take a Vacation as a Private Practice Owner

What’s the greatest benefit to being in business for yourself?

If you answered “freedom”, you’re absolutely right. But here’s the irony: When it comes time to take a vacation, you feel anything but free. How will you handle your weekly client load when you go on vacation? Who will answer calls, schedule incoming appointment requests, and handle invoices? How long should you go on vacation? Can you afford to go on vacation?

It’s enough to make you wonder if you should even take a vacation.

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Strategies for Therapists to Make Sure Clients Pay

How To Get Your Therapy Clients To Pay On Time

There are a lot of great reasons to go into private practice. Independence definitely tops the list of pros. But one of the cons of working for yourself is dealing with clients who don’t pay on time or at all.

When you work for someone else, someone else absorbs the hit. When you work for yourself, every late or missed payment represents a bill that you need to pay or a vacation you have to delay.

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Should You Accept Gifts from Your Client?

Should You Accept Gifts from Your Clients?

As a therapist, you have your share of ethical dilemmas to weed through. And with the holidays on your heels, you’re probably staring one dilemma in the face right now: should you accept client gifts?

Unfortunately, there isn’t a quick and easy answer to this question. The answer exists in the ethical gray area and must be considered on a case-by-case basis.

The good news is that we can shine some light on the issue. In this post, we’ll discuss what’s appropriate and ethical. Let’s get started.

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How to Handle No Shows and Cancellations

How to Handle No Shows and Cancellations

In a client-centric profession like therapy, no shows and cancellations can dramatically affect your bottom line. You probably only schedule a few appointments each day, so when one of those appointments cancels or doesn’t show up, it can be hard to recover financially. Each missed appointment can represent $100 or more in lost revenue. Multiply that by how many appointments you miss each month, and it could be in the thousands.

Let’s talk about how to minimize cancellations and no shows by implementing a policy and a set of procedures.

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